# Meeting Scheduling ROI Calculator

Calculate just how much time and money your team is wasting on coordinating time to meet.

**Calculate your scheduling cost**

### Inputs
- **Total employees at your company**
- **Active schedulers**  
  _i_ People who schedule a lot of meetings, especially externally—like sales people, recruiters, customer support, executives, and account managers.
- **Average fully-loaded annual salary**  
  _i_ Fully-loaded means total employment cost including base salary, benefits, taxes, insurance, and overhead—typically 1.25-1.4x base salary.
- **Hours/week on scheduling per person**  
  _i_ Time spent on back-and-forth emails, checking availability, rescheduling, sending calendar invites, and coordinating across time zones. 2-3 hours is average.
- **% of meetings that are external**  
  _i_ External meetings (with clients, candidates, prospects) take twice as long to coordinate due to timezone differences, calendar system incompatibility, and email-based coordination vs. internal shared calendar tools.
- **Number of admin assistants**  
  _i_ Workmate works great alongside your admin assistants to accelerate their scheduling, too.
- **Hours/week admins spend scheduling**

### Your scheduling cost
- **Per-employee savings:** $0  
- **Weekly hours lost:** 0  
- **Annual cost of scheduling:** $0  
  _25,478 hours annually — imagine what else your team could do_

### Recommended Plan
**Business**  
_Custom pricing, company-wide_  
_Significant ROI on company-wide deployment_  
_At your team size, per-employee cost is a fraction of per-seat alternatives_  
_Your team would recover $1,501,344/year. Business pricing is tailored to your organization._

**Consider Business**  
_Learn about Business pricing →_

### Based on your numbers, your team could recover **$1,501,344** in productivity this year.

Workmate's Enterprise Onboarding Program includes white-glove setup, a dedicated success manager, and full team training.

**Key assumptions in our model:**
- **Active schedulers:** Only 30–40% of employees regularly initiate meetings (sales, managers, recruiters, execs). The rest mostly accept invites.
- **External scheduling penalty:** External meetings take 2x as long to coordinate.
- **Fully-loaded salary:** Typical multipliers based on company size per BLS data.
- **Everyone schedules some meetings:** We add ~15% of active scheduler time for non-active employees who still coordinate occasional meetings.

### Tier profiles
- **Focused:** Engineering-led organizations with 5–10 meetings/week per person.
- **Collaborative:** Cross-functional teams with 15–25 meetings/week.
- **Meeting-Intensive:** Sales, consulting with 25–40+ meetings/week.

### FAQs
- **How accurate is this calculator?**  
  _Built on data from multiple independent studies._
- **What does "fully-loaded salary" mean?**  
  _Includes base pay plus all employment costs._
- **Who counts as an "active scheduler"?**  
  _Employees who regularly initiate and coordinate meetings._
- **Why do external meetings take 2x as long to schedule?**  
  _Due to various constraints in scheduling._
- **How does Workmate save this time?**  
  _Eliminates the back-and-forth._

# Stop Scheduling.
# Get a Workmate.

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